Teachers Privacy Notice

Greater Manchester Apprenticeship and Careers Service

What is the Greater Manchester Apprenticeship and Careers Service?

This website helps young people explore and design their next steps before leaving school. Students can learn more about opportunities open to them and apply for courses and jobs.

The website is part of a careers programme which supports schools, colleges and students across Greater Manchester.

Who provides the Greater Manchester Apprenticeship and Careers Service?

The website is provided by the Greater Manchester Combined Authority (GMCA) and delivered through CASCAID LTD.

Data controller If you have any questions about how your data (information) is stored, please contact the GMCA Data Protection Officer: OfficeofDPO@greatermanchester-ca.gov.uk

How do we collect your data?

We collect your data in three ways.

  1. Data provided by your school

Your school will provide data about you to set up your account including what levels of access you need to support your students.

  1. Data provided by you

You can add data about yourself to the website. If you are a teacher, you must provide an email address and your first and last name to use the website.

  1. Data collected through the website

We use cookies to track site use and to improve our service. A cookie is a simple text file stored on your device. Cookies remember data from your visit to this website but cannot be read by other websites.

This includes the pages you view, the links you click, time spent on the website, how you use the website over time, and any other actions you take. We also collect data to track general usage trends. This data is not linked to you personally. This may include your web request, Internet Protocol (“IP”) address, browser type, device type, number of clicks, how you interact with links on the website and pages viewed. We do not allow any third-party advertising networks to collect data about you. We will not sell your data. We will not share or give your data to anyone else, except as described in this policy.

Things we use to collect data through the website

We use four main tools to help make our website work:

• Heap Analytics: to improve the website

• Atatus and Google Analytics: to monitor website performance

• Facebook: to support storage of achievements. No data is shared except photos and videos you choose to save.

Data collected by these tools is anonymous so is not linked to you personally.

Changing your cookie settings

You can change your device settings at any time to accept all cookies, to tell you when a cookie is issued, or not to receive cookies. How you do this depends on your browser. Find out more at: AboutCookies.org

Where your cookie data is stored

To find out where your cookie data is stored, see the services we use:

• Heap Analytics

• Atatus

• Google Analytics

These services all comply with the EU-US and Swiss-US Privacy Shield Frameworks.

How your data will be used

We will use your data so you can:

• support your students in applying for training, education and other opportunities such as work placements or jobs

• support your students with broader careers advice and guidance.

And so we can:

• comply with the law

• investigate complaints

• maintain our accounts and records

• promote our services

• fix technical problems

• evaluate the service

• improve and plan future services

We may publish reports using anonyomised data. The reports will not identify you or any other individual users.

Do we share your data with anyone?

We will share your data with selected organisations and partners:

• your school. In the same way you can track your students’ progress, your school can see the overall activity on the site including your interactions with students

• your local authority. Local authorities have a legal duty to provide data to the Department for Education and we will provide reports to them regarding take up of the website to support this

Legal reason for using your data

As a public authority, we have a legal responsibility to provide services to residents. We also help local authorities and schools in Greater Manchester to meet their legal duties. Under the law, we must have a clear reason to use your data and for the Greater Manchester Apprenticeship and Careers Service these are:

• for a contract we have with you (contract)

• to perform a task in the public interest or for our official functions which have a clear basis in law (public task)

• to ensure the equality of treatment or to perform a task for our official functions, which have a clear basis in law (substantial public interests)

Keeping your data safe

Your data will be kept safe. We hold your data on secure servers in line with security best practice. Our developers CASCAID must keep your data safe as part of their contract. To do this they comply with a number of data security standards. Any data we share about you will be done so securely. Applications to colleges and training providers are sent via secure email systems. Your school can only access the website via a secure log-in. Other people viewing your data will only see what they need.

How long will we keep your data?

We will keep this data for as long as you wish to hold an account. Currently teacher information is held on the system for 5 years after the last use of our programme. The information that we hold to improve and evaluate our service is held as statistical data. This means that we are not able to identify individual people from this data.

Transferring your data outside of the European Union (EU)

Your data will not be stored outside of the EU. Your data rights

You have various data rights. You can:

• ask for copies of your data

• raise concerns if you think your data is not being used or looked after in the right way

• make sure your data is accurate and up-to-date

• ask for a copy of your data in a digital format, for example as a csv file. You can also ask for your data to be transferred to another organisation.

You can view and amend your own account and profile information yourself on the website. But, if for any reason you cannot see or change your data via your account, we will try our best to help. We will not be able to do this in some cases. For example, if data relates to other people. Please email OfficeofDPO@greatermanchester-ca.gov.uk and include:

• your full name, address and telephone number

• details of the request you would like us to action.

To make a query or a complaint

If you feel your data is not being used correctly, please contact your school first. If you are not happy doing this, you can email: OfficeofDPO@greatermanchester-ca.gov.uk Or write to:

Data Protection Office

GMCA

Churchgate House

56 Oxford Street

Manchester

M1 6EU

Please say you are asking about the use of your data within the Greater Manchester Apprenticeship and Careers Service.

You can complain to the Information Commissioner’s Office (ICO) if you think ICO rules or laws have been broken. Visit the Information Commissioner’s Office website for more details.

We may track and record communication (internet, email and telephone calls) with us to help sort out complaints. This also helps us to prevent and detect crime.